The first employee time clock was invented in 1888 by Willard Bundy, a jewelry shop owner in Auburn, New York. While employers were tracking hours and wages before this invention, of course, Bundy’s clock was the first to provide each worker with a unique key, offering a more streamlined and secure employee time-tracking system. Employee tracking using RFID builds on this simple concept to provide the transparency and security that both employers and employees demand today.
Benefits of RFID Employee Tracking
There are myriad benefits of RFID technology across various domains, including:
- Enhanced security: RFID can manage access to restricted areas, machines, and tools, quickly granting authorized personnel access while preventing unauthorized persons from gaining entry.
- Attendance and time tracking: Automated attendance reduces manual errors and streamlines payroll processes, a well-established and widely accepted practice among both employers and employees.
- Asset management: RFID tags embedded in key assets allow for more accurate record-keeping and serve as a primary technology for enabling predictive maintenance. Asset management using RFID also ensures the precise location of tools, effectively preventing loss or theft.
Inspection verification using RFID
Completing routine machine and facility inspections diligently is critical to preventing catastrophic failures. Unfortunately, in the case of routine inspections, employees may submit inspection reports without physically inspecting the equipment. This is often due to the equipment being physically located a long walk away. To ensure inspections are completed every time, RFID tags installed at inspection locations allow the employees to scan physically upon finishing inspections. This allows for:
- 100% verification that the employee was physically present at the inspection location
- Accurate and automated data entry for time, date, and employee completing tasks
- Auditable record of inspections
Integrating RFID tracking brings forth a multitude of best practices for implementation and expansion, including:
- Clear and transparent communication: RFID tracking offers significant benefits for both employees and employers. With a critical emphasis on employee training, making all the data visible to employees increases trust and adoption.
- Regulation, compliance, and ethics: Most RFID systems will save minimal personal information; however, if you need to collect and record personal information, be sure to check with local laws and regulations and avoid recording unnecessary personal information.
- Limited data collection: RFID can record lots of data. Recording only what is necessary and beneficial streamlines your system and prevents employees from becoming distrustful.
RFID technology has many benefits in managing employee access, attendance, asset tracking, and even employee location verification. When increasing employee monitoring there is always a delicate balance between improving operational efficiency and respecting employee privacy rights. By adopting a transparent communication program, complying with local regulations, and prioritizing limited data collection, organizations can harness the benefits of RFID employee tracking responsibly and ethically.